Receipt of Goods
Automate the flow of goods collection, inspection, and stock entry, record non-conformities with evidence, and ensure full traceability from receiving to storage.
Goods receipts controlled by spreadsheets, manual verifications without photographic records, and inventory entries without traceability increase the risk of unidentified discrepancies, compromise receipt control, and hinder inventory management in logistic operations.
With BlueService®, your company automates the complete goods receiving workflow, from the collection request to stock entry, with automatically generated proof of collection, non-compliance verification recorded with photos, and full traceability of each item received.
Complete control over the stock receiving and inbound goods process
Gain visibility into every step of the process, including collection requests, physical receipt verification, recording of non-conformities, and stock entry with registered location.
There are many benefits
Automate goods receipt and strengthen inventory control
Automate the flow from collection to physical receipt
Automatically direct each step of the receiving process to the correct person in charge, eliminating manual communication among the requester, driver, inspector, and warehouse keeper.
Generate collection receipts with receipt data
Automatically generate the proof of collection in PDF or Docx from the data recorded in the activity, including sender, list of items, volumes, date and time of collection, and the collector's name.
Confirm the entry into stock with registered location
Record the storage location of each item in the warehouse directly during the activity after the approved receiving inspection, ensuring accurate and traceable inventory control right from entry.
Record non-conformities with photos and classify them by type
Document damages, quantity discrepancies, and damaged packaging with photographic evidence during the inspection, classifying each non-compliance for complete receipt traceability.
Understand how it works
How the goods receiving process works in practice
1. Collection scheduling center. Pickup scheduling
Use the BlueService® Form to standardize the registration of collection requests with all of the sender's details and Automatic Triggers to automatically forward the activity to the driver or collection team as soon as the request is registered, eliminating manual sorting.
2. Goods collection
Use the BlueService® Document Generator to automatically issue the collection receipt in PDF with sender, item list, quantities, volumes, date and time of collection, and the collector's name, and the App with Photo and Geolocation to record field evidence with location.
3. Checking and physical receipt
Use BlueService® Dynamic Forms and Fields to standardize the recording of the receipt inspection, and Automatic Triggers to automatically notify the quality manager as soon as the inspection is completed, initiating validation without manual intervention.
4. Stock entry
Use BlueService® Automatic Triggers to automatically change the status to Completed as soon as the stock receipt is confirmed, and Automatic Notifications via Email and WhatsApp to inform the requester about the completion of the goods receipt.
Process Completion
Use the BlueService® Hour Log to ensure traceability, auditing, and compliance.
Have total control of Goods Receipts from start to finish
With BlueService®, your logistics stops operating on improvisation and starts to have a structured, automated, and traceable process.
Automate the routing of the collection flow to physical receiving
Capture evidence in the field with geolocation via the app
Automatically generate collection receipts with receiving data
Record non-conformities with photos and classify them by type
Confirm product entry into stock with the location registered on the platform
Monitor receiving and inventory control indicators in real time
Blue AI
Use Blue AI as a business AI solution integrated with BlueService® to analyze pickup request information, identify discrepancies during receiving verification, and optimize the control of non-conformities upon entry into stock.
Evidence
Analyze the collection request data and the physical receipt verification results, identify discrepancies between what was reported and what was received, and automatically suggest the classification and appropriate treatment for each identified non-compliance.
Quantity of Items
Approved
Item Type
Divergent
Condition of the Items
Failed
Blue AI automatically analyzes receipt verification data, identifies discrepancies between what was requested and what was received, detects non-compliance patterns by supplier, and helps the team classify, address, and escalate each occurrence with more agility, precision, and traceability.
Automate other logistics processes
BlueService® has several pre-configured processes and functionalities that accelerate the implementation of your operation.
Delivery Control
Structured process to register, track, and validate the delivery of products, materials, or documents. It allows for controlling deadlines, responsible parties, and delivery confirmations, as well as registering evidence such as signatures, photos, or documents. This way, it ensures greater traceability of deliveries, reduces operational failures, and ensures that each item arrives correctly at its destination.
Request for Quote
Organized process to register and manage requests for quotes for products or services with suppliers. It allows centralizing demand information, attaching specifications, comparing received proposals, and tracking the entire approval flow. This provides more transparency in negotiations, standardizes the purchasing process, and facilitates decision-making.
Receipt of Goods
Structured process for recording and validating the receipt of goods from suppliers or carriers. It allows for checking quantities, product conditions, tax documents, and attaching evidence such as photos or receipts. This way, it ensures greater control over what has been delivered, reduces discrepancies, and improves the integration between logistics, inventory, and purchasing.
Reverse Logistics
An organized process for managing the return of products, materials, or equipment to the supplier or distribution center. It allows for the registration of return reasons, tracking authorizations, controlling return deadlines, and maintaining evidence of the process. This ensures greater control over returns, reduces losses, and improves efficiency in managing exchanges and returns.
Questions about Receiving Goods
What is goods receipt control?
It is the structured process that organizes the stages of collection, physical verification, recording of non-conformities, and entry into stock of goods, ensuring complete traceability of each received item and precise stock control of the logistics operation.
How to automate the goods receipt workflow?
With BlueService®, Automatic Triggers route the process between requester, driver, checker, and storekeeper as each stage is completed, eliminating manual communications and reducing the processing time of each receipt.
How to automatically generate collection receipts?
The BlueService® Document Generator automatically produces the collection receipt in PDF format from the data recorded in the activity, featuring the sender, list of items, volumes, collection date and time, and the collector's name, available for the sender's signature at the time of pickup.
How do I register non-conformities when receiving goods?
The platform allows registering damages, quantity discrepancies, and damaged packaging with photos and classification by type directly during the inspection activity, ensuring complete traceability of each non-compliance identified during physical receiving.
How do I register stock entry with location on the platform?
After the conference is approved, the storekeeper records the storage position of each item in the warehouse directly within the activity, with location labels applied and the receipt status set to total, partial, or with reservations.
Como acompanhar o histórico de recebimentos por fornecedor?
A plataforma mantém o histórico completo de cada recebimento vinculado à Unidade e Conta do remetente, com dados de coleta, conferência, não conformidades e entrada em estoque, permitindo análise de desempenho por fornecedor ao longo do tempo.
Como usar IA no recebimento de mercadoria?
A Blue AI pode analisar as informações da conferência, identificar divergências entre o solicitado e o recebido, detectar padrões de não conformidade por fornecedor e sugerir automaticamente a classificação e o tratamento adequado para cada ocorrência identificada no recebimento.
How to track the receiving and inventory control indicators?
BlueService® Statistics allow you to monitor delivery volumes by period, non-compliance rates, main reasons for discrepancies, and the overall performance of the receiving operations and inventory management.
Discover more Solutions
BlueService® is a complete BPM platform that integrates all sectors of the company in one place, offering pre-configured processes for HR, Legal, Financial, Operations, Sales, Logistics, and much more, with automation, standardization, and total control of the process journey.